Create pbs-woocommerce-golive.md via n8n

PBS/Tech/Sessions/pbs-woocommerce-golive.md

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+---
+project: pbs-woocommerce-golive
+type: session-notes
+status: completed
+tags:
+  - pbs
+  - wordpress
+  - woocommerce
+  - production
+  - stripe
+  - paypal
+created: 2026-03-22
+updated: 2026-03-22
+path: PBS/Tech/Sessions/
+---
+
+# WooCommerce Go-Live: Payment & Tax Setup
+
+## Session Summary
+Flipped the PBS shop from staging/test mode to fully live production
+payments. Configured Stripe and PayPal for live transactions, registered
+for Virginia sales tax, set up Stripe Tax for automated tax calculation,
+and completed a successful end-to-end test purchase.
+
+## What Was Completed
+
+### Stripe - Live Mode
+- Disabled test mode in WooCommerce Stripe settings
+- Connected live API keys (pk_live / sk_live) from Stripe Dashboard
+- Stripe handles Google Pay and Apple Pay natively — no extra config needed
+
+### PayPal - Live Mode
+- Disabled sandbox/test mode
+- Connected live PayPal business account
+- Disabled Google Pay and Apple Pay in PayPal settings (Stripe handles
+those)
+
+### Payment Responsibility
+- Stripe: Credit/debit cards, Google Pay, Apple Pay
+- PayPal: PayPal balance and PayPal Credit only
+- No duplicate payment method buttons at checkout
+
+### Virginia Sales Tax Registration
+- Registered with Virginia Department of Taxation via iReg
+- Virginia Account Number: 10-413414875F-001
+- Filing Frequency: Monthly (ST-1 form)
+- Beginning Liability Date: 03/2026
+- First filing due: April 20, 2026 (even if $0 in tax collected)
+- Must file every month even with no sales — penalty for missed filings
+
+### Stripe Tax Configuration
+- Stripe Tax plugin handling automated tax calculation
+- Virginia registration added to Stripe Dashboard → Tax → Registrations
+- Default product tax code: Electronically Supplied Services (1000000000)
+- Digital cookbook product code: Electronically Supplied Services
+(1000000000)
+- Digital products are currently tax-exempt in Virginia (and most US states)
+- Dashboard automatic tax enabled for any invoices/payment links created in
+Stripe
+
+### Tax Nexus Notes
+- Only registered in Virginia (physical presence = mandatory regardless of
+thresholds)
+- No need to register in other states currently — digital products are
+exempt in most states
+- Stripe monitors nexus thresholds and will alert when registration needed
+in other states
+- Virginia legislature considering HB 900 to tax digital goods — monitor
+for changes
+- When physical products are added (merch, printed cookbook), revisit
+default tax code and nexus obligations
+
+### Test Transaction
+- Completed a real end-to-end purchase of the digital cookbook
+- Confirmed: order confirmation email received
+- Confirmed: order visible in WooCommerce → Orders
+- Confirmed: payment visible in Stripe Dashboard
+- Confirmed: digital cookbook download/delivery worked
+- First official PBS sale! 🎉
+
+## Ongoing Obligations
+
+- [ ] File VA ST-1 monthly by the 20th (first due April 20, 2026)
+- [ ] Keep VA account number and sales tax certificate permanently
+- [ ] Keep copies of filed returns for 3 years
+- [ ] Monitor Stripe Tax "Needs attention" tab for nexus alerts in other
+states
+- [ ] Watch for Virginia HB 900 (digital goods tax bill) status
+- [ ] When adding physical products: update default tax code to General
+Tangible Goods (999999999)
+
+## Shop Page Updates
+- Banner for cookbook promotion: use Container (Row direction) with Heading
++ Text Editor on left, Button widget on right
+- Background color: PBS green #3E6B41
+- Check responsive/mobile view after building
+
+## NAICS Code
+- 454110 — Electronic Shopping and Mail-Order Houses (used for VA tax
+registration)